Effective August 1st, 2023 the U.S. Citizenship and Immigration Services has released a new I-9 Employment Eligibility Verification form.
Introduction
Form I-9 is a required document for verifying the identity and employment authorization of individuals hired in the United States. Both employees and employers must complete specific sections of the form. This guide walks you through the process step-by-step.
Section 1: Employee Information and Attestation
Who completes this section?
The employee must complete and sign Section 1 no later than their first day of employment. Along with completing Section 1 of Form I-9, you will present documents to verify your identity and employment authorization. Page 2 of Form I-9 lists acceptable documents you may bring with you. SC requires a social security card for tax purposes even if you are using other documents for the I-9.
- Required Information:
- Full legal name
- Address
- Date of birth
- Citizenship or immigration status
- Document numbers (if applicable)
- Signature and date
- Optional Information:
- Social Security Number (required if employer uses E-Verify)
- Email address
- Telephone number
If a Preparer or Translator Assists:
They must complete Supplement A, including their name, address, and signature.
Section 2: Employer Review and Verification
Who completes this section?
The employer or an authorized representative (SC Supervisor or HR staff) must complete Section 2 within 3 business days of the employee’s first day of work. See Page 2 of Form I-9 for a list of acceptable documents. SC requires a social security card for tax purposes even if the new hire is using other documents for the I-9.
- Steps:
- Review employee’s original documents (no copies accepted)
- Record document details clearly and legibly
- Complete certification
Supplement B: Reverification and Rehires
When is this used?
Employers complete Supplement B if:
- An employee is rehired within 3 years of the original I-9
- Employment authorization has expired
Accessibility Tips
• Use a screen reader–friendly PDF version of Form I-9 from USCIS.gov
• Ensure all fields are filled out clearly and accurately
• Retain the completed form securely for the required duration
Final Notes
Employers must retain Form I-9 for three years after the date of hire or one year after employment ends, whichever is later. Always refer to the official USCIS website for the most current instructions and forms.