How do exempt employees report leave and absences?

Overview

Use this document as a reference for how exempt employees report leave and absences. Please note that exempt employees do not have to report time worked but do need to report any leave or absences (vacation and sick time). 

Instructions

  1. Log into ctcLink.
  2. Select the HCM-Self Service Tile.
  3. Navigate to HCM Self Service.

ctcLink landing page. There is a green box around the HCM self-service button and a green button pointing to it.

  1. Select the Time tile.

Employee self-service tiles.

  1. Select the Manage Absence tile.

Time tiles. There is a red square around the Manage Absences tile.

 

  1. If you have more than one job, choose the correct role under Select a Job.

Select a job drop down menu.

  1. Select the type of leave under Absence Name.

For Full Day Off Requests 

  1. In the Reason drop down, select the appropriate reason.
  2. Select the correct Start Date.
  3. Select the correct End Date.
  4. You might want to type an explanation for the leave request in the Comments box.

Create a new request options.

For Partial Day Off Requests

  1. In the Reason drop down, select the appropriate reason.
  2. Select the correct Start Date.
  3. Select the correct End Date.
  4. Click on None next to partial days and a Partial Days pop up will appear. 
  5. Select All Days from the drop down menu.

 

  1. For a half day, leave the All Days are Half Days toggle on yes.

 

  1. For less than half days, toggle to No and type the number of hours not worked.

  1. Click Done.
  2. Click Submit.

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