How do exempt employees report leave and absences?

Body

Overview

Use this document as a reference for how exempt employees report leave and absences. Please note that exempt employees do not have to report time worked but do need to report any leave or absences (vacation and sick time).

Instructions

Log into ctcLink.
Select the HCM-Self Service Tile.
Navigate to HCM Self Service.

ctcLink landing page. There is a green box around the HCM self-service button and a green button pointing to it.

Select the Time tile.

Employee self-service tiles.

Select the Manage Absence tile.

Time tiles. There is a red square around the Manage Absences tile.

If you have more than one job, choose the correct role under Select a Job.

Select a job drop down menu.

Select the type of leave under Absence Name.

Absence name drop down menu.

For Full Day Off Requests

In the Reason drop down, select the appropriate reason.
Select the correct Start Date.
Select the correct End Date.
You might want to type an explanation for the leave request in the Comments box.

Create a new request options.

For Partial Day Off Requests

In the Reason drop down, select the appropriate reason.
Select the correct Start Date.
Select the correct End Date.
Click on None next to partial days and a Partial Days pop up will appear.
Select All Days from the drop down menu.

Partial days pop up menu. The none, and all days options have been highlighted.

For a half day, leave the All Days are Half Days toggle on yes.

Partial days pop up menu. All days are half days slider has been moved to Yes.

For less than half days, toggle to No and type the number of hours not worked.

Partial days pop up. The all days are half days slider is moved to no and highlighted yellow. The duration box is highlighted yellow.

Click Done.
Click Submit.

Completed absence request.