How to Submit a Voucher Request for FedEx

  1. Go to FedEx. 
  2. Click Support and select Billing & Invoicing.
    FedEx Login. There are red circles around the support drop down and the billing & invoicing button.
  3. Log in to FedEx Express & Fedex Ground. User id is elearningservices.  FedEx Billing. The log in to fedex express & fedex ground button has a red circle around it.
  4. Select invoices to be paid, download as separate documents and save to your desktop.
  5. Click the Refresh button. FedEx invoice files. The refresh button has a red circle around it.
  6. Click on the Name of download file and it will download to your computer. Save to your desktop.
  7. Rename each invoice by adding the date and FedEx in front of the invoice number. 
    PDF icon of downloaded fedex invoice.
  8. Go to Budget Learning Resources SharePoint site, Documents, Budgets 2022-2023, CARES ACT LAPTOP MAILING 146 148 48006 and select the template VOUCHER REQUEST TEMPLATE. 
  9. Fill it out following the example below.

 Screenshot of Voucher Request form.

10. Save the Voucher Request to your desktop following this naming convention: 10/7/22 FedEx Voucher Request.

11. Email a copy of the form and invoice to Accounts Payable at accountspayable@shoreline.edu. Screenshot of email to accounts payable.

12. Go to the Learning Resources SharePoint site, Documents, Voucher Requests, FedEx. 

13. Click Upload and upload ALL the file(s) from your desktop. Screenshot of file upload to sharepoint.

Delete ALL the files from your desktop. 

Note: Currently we are not utilizing ctcLink to create the Voucher Request.

 

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