How do faculty request leave?

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Amy Kinsel
  • Updated

Submit Absence Request

Navigation:  Home Page > Employee Self Service > Time Tile

Employee Self Service home page
  1. The Time tile page displays.
  2. Select the Request Absence tile.
Request Absence tile selection

3. The Request Absence page displays.

4. Select the Absence Name from the drop-down menu.

5. Only leave types that the employee has been associated with will be displayed.

6. The Request Absence page is updated.

7. Enter the Start Date and End Date of the absence.

8. Select a Reason from the drop-down menu (optional). 

  • Reasons are unique to the Absence Name chosen and will change based on the Name selection.

9. Select the Partial Days grid link if applicable.

Request Absence page

10. The Partial Days pagelet displays.

11. Select an option for the Partial Days menu. Available choices are dependent on the Absence Name.

    • All Days - Every day of the absence is a partial day.
      1. If this is chosen the employee will need to pick the number of hours each day the absence will span.
      2. If there are different hour amounts each day of the absence the employee should submit multiple absence requests.
    • End Day Only - The last day of the absence is a partial or half day.
    • None - Every day of the absence is a full day out on leave.
    • Start and End Days - Both the Start of the absence and the End are either partial or half days.
    • Start Day Only - The first day of the absence is a partial or half day.

12. If the employee selected All Days, End Day Only, Start and End Days, or Start Day Only they will need to indicate how many hours of the day(s) they will be absent.

      • If the day of the absence is a half day, select the Start Day is Half Day slide button is moved to display the Yes value.
      • In the case of Start and End Days, you can indicate different hours for the Start day than the End day and either day can be updated as a Half Day if desired. 

13. Select the Done button.

Partial Days pagelet
done button on partial days pagelet

14. The Request Absence displays.

15. Enter the Duration hours if needed.  The system should automatically calculate hours depending on your start and end date.

    • Typically, it’s easier to fill in the date range and then allow the program to calculate hours based on your schedule.

16, Enter a note in the Comments field at this time (optional).

17. Scroll to the right and select the Submit button.

Duration, comments and submit

18. You will be taken to a screen that asks you to confirm your decision.

19. Select the Yes button.

confirm submission pagelet

20. The Request Absence page displays.

21. Notice the Status is now Submitted.

submitted status

22. The process to complete and submit an absence request is now complete.

23. End of procedure.

Absence Request article at ctcLink Reference Center

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