Administrative Performance Assessment (APA) Procedure

Procedure

1. Supervisor reviews the employee’s position description to ensure it is accurate/up to date.
   1. Employee input/feedback on description should be considered by the supervisor.
2. Supervisor schedules preliminary assessment meeting with employee.  
   1. Items reviewed include an overview of the assessment process and timeline, goals and growth opportunities set at last assessment, and their current position description.
3. Supervisor submits a 360 Administrator Feedback Request (Admin/Exempt Evaluation) with name/email of:
   1. An employee-selected and supervisor-selected “peer” colleague.
      1. A “peer” is someone who the employee works with frequently that can speak to their performance. 
      2. A peer can be internal or external to the College.
4. HR sends out the 360 evaluation form to identified individuals, and to all direct reports to the role.
   1. Respondents are asked to respond within 1 week of receipt. 
   2. Results shared with supervisor for their use in providing feedback.
5. Supervisor and employee independently complete and exchange APA form.
   1. This should be done in advance of the final assessment meeting.
6. Supervisor schedules final assessment meeting with the employee after 360 feedback is received.  
   1. Supervisor and employee discuss their independently completed APA-Forms.
      1. Review should include details of successes, opportunities for growth, and goals met.
   2. Supervisor verbally shares feedback received from 360 eval process.
   3. Supervisor and employee discuss work goals/opportunities for growth for the position.
7. Supervisor completes the APA form.  
   1. APA form is completed based on discussion with employee at final assessment meeting.
8. Supervisor signs and emails the completed APA form to the employee for their signature.
   1. Employee completes the “Employee Comments” section if desired and provides their signature acknowledgement of the supervisor’s finalized assessment information.  
9. Supervisor submits completed final APA-Form in Submit Evaluation / Observation Including a copy of the employee’s current position description.
   1. HR confirms receipt and tracks completion of assessment process for that employee.

Questions? Contact Human Resources at Let's Talk! any time. Thank you!