How to Secure and Record Zoom Meetings

Tags Zoom

Overview

If you are hosting a public meeting on Zoom, take steps to keep the Zoom meeting ID and web link secure. Use Zoom’s Registration feature as a way for meeting attendees to receive the Zoom link by email, you can review a registered guests list.  Adding a Waiting Room to your meeting allows you to monitor and approve guests before the attendees join the meeting. During your meeting, use Zoom’s in-meeting security features to maintain a safe environment. These features include muting participants’ audio and video, limiting sharing and annotating access, and removing users from the meeting.

Zoom offers two recording options, meeting hosts can record to the local computer from the Zoom computer application, or to the Zoom cloud from any device. Meeting recording can be set when scheduling the meeting on the Zoom website. Zoom cloud recordings are stored for 15 days and then deleted. If you wish to use your recording after the 15-day period, you have several archival options, including SharePoint and Panopto. Zoom cloud recordings are automatically sent to Panopto within Canvas. Contact Classroom Support Services for more information on Zoom recording management.

Recommendations to Secure Zoom Meetings

  1. Keep Zoom Links Private
    1. Do not post Zoom links, and the references to Zoom links, on public webpages accessible to search engines (Google, Bing, etc.)
    2. Avoid posting Zoom links within Day at a Glance and Shoreline Today articles.
      The posts appear in Google search results.
    3. Distribute Zoom links in private emails and by secure communication methods.
  2. Enable Waiting Room to limit access to the meeting.
    1. The Waiting Room is an effective way to screen who is trying to enter your Zoom session and keep unwanted guests out.
  3. Utilize Zoom’s Registration feature for attendees receive the meeting link via email.
    1. Enable the Registration feature when scheduling the meeting on Zoom’s website.
  4. Use individual Zoom Meeting IDs for each meeting.
    1. Do not use reoccurring Meeting IDs,
      create a new meeting link for each session.
    2. Do not use your Personal Meeting ID.
  5. Require a Passcode to join the meeting.
    1. A passcode, provided in secondary communication,
      adds another level meeting safety.
  6. Utilize Zoom’s In-Meeting Safety Features.
    1. Suspend Participant Activities
      Hosts can instantly suspend all participant activity, which disables audio, video, chat, annotation, and renaming, and hides participant profile pictures. It allows the host to quickly identify, eject, and report the offender so the meeting can resume.
    2. Lock the Meeting
      When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and passcode.
    3. Manage Screen Sharing
    4. Mute Participants/Disable Video
      Hosts can mute/unmute individual participants or all of them at once.
      Hosts can turn someone’s video off. This will allow hosts to block unwanted, distracting, or inappropriate gestures on video.

Need more Support?

We offer multiple ways to get support to ensure you receive the help you need:

Zoom Helpdesk

Contact eLearning

Print Article