How do employees change their preferred name in ctcLink and Canvas?

Requesting Preferred Name

This action will initiate a change, HR will approve and make final changes in system. Once HR approves of the change, they will update it in ctcLink and that will create the change in Canvas. 

 

  • On the Employee Self Service Homepage, select the Personal Details tile.

 

HCM_Employee_Self_Service_with_Personal_Details_circled.jpg

 

  • On the Personal Details page, select the Name menu item on the left side of screen.
  • Select the arrow to the right of the Current Name, to open the Name page.

 

Personal Details page

 

  • On the Name page, enter the Effective Date.
  • Click Name Format to view dropdown menu and select Preferred Name.

blobid0.png

  • This will prompt the Preferred First and Last Name fields to appear and will default with the legal first and last names.

 

Name page

  • Enter the Preferred First Name.
  • Enter the Preferred Last Name (or leave default last name if no change is needed).
  • Select Save.

The request has now been successfully sent to HR for approval and processing.

 

Personal details page

 

After your name change has been approved and processed, it will be updated in the Class Schedule.

 

This article is also available in the ctcLink Reference Center.

Print Article