How do employees change their preferred name in ctcLink and Canvas?

Requesting Preferred Name

This action will initiate a change, HR will approve and make final changes in system. Once HR approves of the change, they will update it in ctcLink and that will create the change in Canvas. 

 

  1. On the Employee Self Service Homepage, select the Personal Details tile.
    • Personal Details Button circled in Blue
  2. On the Personal Details page, select the Name menu item on the left side of screen then select the arrow to the right of the Current Name, to open the Name page.
    • Personal Details page with the Name circled in red on the left hand side bar and the arrow to go to the edit page on the right hand side of the Name box on the page
  3. On the Name page, enter the Effective Date.
    • **Make sure to enter your legal First/Last Name in the required Fields. The last two fields are your Preferred First Name and Preferred Last Name.
  4. Enter the Preferred First Name and your Preferred Last Name (or leave default last name if no change is needed).
    • Proposed fields for legal first & last name and preferred first & last name
  5. Select Save.
  6. The request has now been successfully sent to HR for approval and processing.
    • Submission of name change box circled in red awaiting approval

After your name change has been approved and processed, it will be updated in the Class Schedule.

This article is also available in the ctcLink Reference Center.

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