This is a two-part process, setting term dates and then telling ctcLink when you want courses to be added. This process needs to be done 6 weeks before the new quarter starts. Canvas courses are generated by the Canvas/SBCTC integration date which is usually after the withdrawal date and/or the last day of the sixth week of the current term.
- You first need to set the term dates for the quarter. Canvas Guides has a step-by-step process on how to edit term dates for the upcoming quarter.
- The Canvas Admin sets the dates for each of the 5 options.
- For the first two options, “Terms Run From” and “Students Can Access From,” these start dates should be the same and should be 3 weeks before the start of the quarter (unless ESL/Nursing Early start classes are moved earlier).
- For the last three options, "Teachers, TAs, and Designers", these start dates should be the same and should be 6 weeks before the start of the quarter.
- The end date should be the same for all 5, which is the date that grades are due that quarter.
- You will need to remember the start date for "Teachers, TAs, and Designers" above to add those to the next step.
- After you add the Term dates, you need to tell ctcLink to create the courses and add them to Canvas.
- Go to Admin panel and click on SBCTC eLearning menu button.
- Click Manage.
- Select the quarter you are going to create from the drop-down menu.
- Editing the options:
- Make sure that the "Enable integration for this term" has been checked.
- For the "Create classrooms and enroll faculty" option put in the date which is 6 weeks before the quarter you are building starts (same as the date above).
- For the "Create student enrollments" option put in the date which is 6 weeks before the quarter you are building start. This is different than the date above.
- Click Save Settings.
Here is the guide that SBCTC uses to update any of these steps. It is live and is updated on this Google doc.