Absence Management and Time & Labor Delegation

How to Delegate another Supervisor

Will you be out of the office during a pay period end time? Please delegate to another supervisor (please be sure they will be available).

1. Log into ctcLink 
2. Select the HCM Self-Service tile.
3. Go to the Manager Self-Service Home Page.
4. Click on the Delegations tile.
5. NOTE: Delegations must be set up prior to your employees entering time in their timesheets, otherwise the timesheet will not go to the delegate.
6. Delegee must be a current supervisor (if they are not, they will not be able to accept the delegation/or approve timesheets).
7. Create a Delegation Request
   • Add a start date (must be the beginning of the pay period you are away – Example you will be gone June 6^th through the 20^th; begin date must be June 1)
     • Add the delegation well before the start of the pay period.
   • Add a end date (must be at the end of a pay period – using the dates above, you would end the delegation on the 15^th, since you will be back to approve timesheets for the 6/16-6/30 pay period.
   • Add a comment
   • Add User ID/search name of person {you can use the advance search and change the search criteria to “contain”} you want to approve your employees time and absence requests while you are out.
   • Select what functions you want the delegation supervisor to do in your absence
   • Submit
8. Review My Delegates
   • This is an overview of active, accepted, ended, rejected, revoked and/or submitted requests.

How to Accept or Reject a Delegation

1. Log into ctcLink 
2. Go to the HCM Self-Service tile. 
3. Go to the Manager Self-Service Home Page
4. Click on the My Delegated Authorities
5. Accept or reject the delegation
   • Remember to review and approve timesheets and leave absence requests.

SBCTC Reference Center QRG (Quick Reference Guide): https://ctclinkreferencecenter.ctclink.us/m/79748/l/1265034-9-2-creating-and-accepting-absence-mgmt-and-t-l-delegation-using-fluid-tile