Supervisor's Guide - Temporary/Hourly Onboarding

DIRECTIONS: Supervisors are responsible for supporting their new hires in the completion of the tasks below.  Do not submit an onboarding request more than 1 month prior to target start date.  Only one position may be processed at a time.

1. Hourly/Student (not work-study)
   • Complete NEOGOV application: *INTERNAL ONLY* Temporary Hourly Positions (H) or other identified position found on the Shoreline website (skip if already applied in the past 1 year or currently working at Shoreline)

1. Work-Study
   • Complete HANDSHAKE application
   • Once eligibility is verified, Work-Study Specialist contacts the supervisor who may then interview.
   • Supervisor notifies Work-Study Specialist of intent to hire

2. Supervisor (not work-study) or Work-Study Specialist
   • Submit Onboarding Request through HR’s TDNext request form for new employees, rehires, secondary positions, and replacement positions.
   • Requested start date should be either the 1^st or 16^th of the month

3. HR initiates online onboarding
   • NEW Employees will receive a notification from NEOED Onboard (noreply@neogov.com) to activate their account and begin their new hire forms & tasks
   • Current/Recent Employees will receive a notification of a new form to be completed in Onboard
   • Supervisor will receive a notification that the employee has been assigned to a checklist
   • ALL FORMS WILL BE COMPLETED ONLINE EXCEPT FOR FINAL SECTION OF I-9

4. Employee brings I-9 documents to Admin Bldg. 1000, Rm 1011M during the times indicated below (no drop-ins):

• Tuesday mornings 10:00am-11:00am
• Wednesday afternoons 2:00pm-3:00pm

5. Completing Personnel Action Form (“PA”) in NEOED Onboard – Routed in the sequence below
   • Employee -> Supervisor -> Budget Office -> HR -> Payroll Office
   • HR will enter the employee once all forms/tasks are completed
   • For any questions regarding your budget number / combo code, please reach out to the Budget Office directly at sccbudget@shoreline.edu

6. Completing Work-Study Referral Form in NEOED Onboard – Routed in the sequence below
   • Employee -> Supervisor -> Financial Aid -> Budget Office
   • HR will enter the employee once all forms/tasks are completed INCLUDING final I-9 document verification

7. Employee & Supervisor will receive a “Work Authorization” email from NEOED Onboard which will include:
   • Date authorized to begin work
   • ctcLink ID
   • Directions for activating ctcLink, entering direct deposit, and entering hours
   • Time Reporting Code to use for recording hours

IMPORTANT NOTE: Social Security Card is required for all employees prior to starting work

• If being used for I-9 documentation, we must see the original card
• If other docs are used for the I-9, uploading a photo/scan of the card in NEOED Onboard is sufficient
• Even if other documents are used for the I-9, a social security card is REQUIRED via one of the methods above